April 26 – 28, 2024 | Pipsico Scout Reservation, Spring Grove, VA
Hosted by Blue Heron Lodge #349

Frequently Asked Questions

Who should go to Conclave?

Every OA member in E9 is welcome to attend. Conclave is the premier event for both youth and adults — there are activities for everyone! It doesn’t matter how involved in the OA you are or how long you have been an Arrowman, you do not want to miss this year’s Conclave.

What is Conclave?

The short answer: It’s a lot of fun! The section Conclave is an annual event involving all of the lodges in an established geographic area, called a “section.” The purpose is to train with each other to develop as Arrowmen and as leaders. Each Conclave is led by section youth officers elected from among the member lodges at the previous year’s Conclave, and the event itself is prepared in cooperation with various other lodge officers, and with one lodge serving as the “service lodge.”

The E9 Conclave is an annual gathering of nearly 1,000 Arrowmen usually held in April at a Boy Scout camp in Virginia. It’s a great weekend of fun, training, competitions, and fellowship!

Why should I attend Conclave?

Conclave is the biggest and best event of the lodge year! Conclave is a full weekend of activities and experiences designed to take Scouting to the next level. Conclave offers the best opportunity to engage in top-notch training, flawless OA ceremonies, intriguing individual and group Indian dance competitions, and friendly athletic competitions. The weekend is topped off with a Saturday night show and feast, patch trading, and section officer elections. Finally, Conclave is the only event at which lodges can earn the coveted Spirit Award, the hard-fought Quest for the Golden Arrow Award, and the prestigious Lodge of the Year Award. Conclave will have you coming back year after year.

How do I register for Conclave? How much does it cost?

Go to and click on your lodge flap to sign-up. You will have the option of paying online with a credit card (Visa, MasterCard, American Express, or Discover).

The base on-time registration fee for Conclave 2024 is $50. This includes your meals during the event, a participation packet, and one participation patch. Some lodges apply a surcharge to the base fee to cover transportation or other lodge contingent costs. The additional surcharge fee for each lodge is listed below:

LodgeDelegate Fee
Nawakwa #3$15
Tutelo #161$10
Shenandoah #258$15
Shenshawpotoo #276$20
Guneukitschik #317$0
Wahunsenakah #333$5
Blue Heron #349$6

Of course, merchandise, souvenirs, snacks, etc. purchased during registration, traveling to and from Conclave, or at Conclave are extra.

What is included in the participation packet?

The participant packet usually includes a camp map, program booklet (called a Passport), and any important event information in a branded disposable bag. The Conclave Participation Patch, included in registration, is similar to the Conclave Patch except it has an added pocket button loop for uniform wear. Only Conclave Participants receive the Participant Patch. The Conclave T-Shirt is not included in registration. We collect shirt sizes as some Lodges use their delegation fee surcharge to order theme costumes for their contingent.

What do I need to bring for Conclave?

Conclave occurs at a Boy Scout camp. To “be prepared,” you will want to bring a sleeping bag, toiletries, rain gear, flashlight, your full Scout uniform and OA sash, money (for the trading post), patches (for trading), items for our service project (to be announced soon), and anything else that might make your stay more comfortable. Also, be sure to bring your own tent (or make plans to share one with a friend). Food and fun are provided in abundance. View our Pack List for our complete recommendations. Show up with a smile and have an awesome weekend!

When and where is the 2024 E9 Conclave going to be held?

The 2024 E9 Conclave will be held April 26-28, 2024 at Pipsico Scout Reservation, Spring Grove, VA. Blue Heron Lodge #349 will be the Service Lodge.